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Job Location | Singapore |
Education | Not Mentioned |
Salary | Not Disclosed |
Industry | Healthcare / Medical |
Functional Area | Not Mentioned |
EmploymentType | Full-time |
Broad FunctionCarry out administrative and operational duties for various nursing departments and provide administrative support to the Assistant Directors of Nursing (ADNs) in the planning and operation of Peri-operative Services, Medical/Surgical Wards, Outpatient Clinics and Ambulatory Services, Specialty Wards (e.g. ICU), and Infection Control over multiple hospitals/sites.Key Responsibilities and DutiesClinical Admin Support Team (CAST) - Provide administrative support and partnership to nurse leaders in clinical areas to enhance the level of clinical care to patients:Assist with the planning of department rosters and staff leave through operation of rostering software to ensure optimum staff numbers on dutyProvide basic administrative and technical support of rostering software application to usersSupport nurse leaders in the submission and approval of shift claims on a monthly basis, ensure shift attendance records are accurateMaintain and organize department files and documents regularly, and seek to ensure all records are complete (both electronic and paper records)Ensure adequate office inventory by ordering supplies through the procurement portalSupport nurse leaders with department data and statistics where requiredRepresent the department to engage and liaise with other departments or external parties where requiredProvide logistical planning and support for department-related events where requiredSupport the ADNs in planning and operations of non-clinical areas including:Strategic planning, organizational development, e.g. timely compilation and submission of regular department reportsManpower recruitment, deployment and staff engagement, e.g. nursing retreat, team building and nursing workshop, leave ballotingTraining and development, e.g. co-ordinate department staff training for internal/external courseFinance e.g. annual budgeting and track budget utilizationResource managementDatabase management, e.g. maintain and submit staff training hours to Singapore Nursing Board (SNB)Provide secretariat support for Department of Nursing Admin (DNA) and division meetings:Provide administrative support to ADNs:Schedule and co-ordinate appointments, meetings and presentationsPrepare presentation materials for meetingRecord minutes and coordinate meeting follow-upInform/Remind HOD on important matters and timelinesAssist and follow up with workgroups on peri-operative planningProvide administrative support for Nursing DivisionMaintain office stationery for the departmentUpdate and maintain departmental files such as KPIs, Policies, Work instruction, Orientation files etcCollaborate with other Nursing units on Divisional level activities as assigned e.g. open house for mass recruitmentCollaborate with other Divisions/Departments on organizational level activities as assigned e.g. cross-department committeesJob RequirementsDegree in any discipline from a recognised institution preferably with some administrative experience in healthcareCompetent in Microsoft Office applicationsPossesses strong communication and interpersonal skillsExcellent organization and prioritization skillsAble to be resourceful, responsive and disciplinedAble to work efficiently and independentlyComfortable with working in clinical areasPlease be informed that only applications submitted through NHG Career Webpage (corp.nhg.com.sg/Careers), WHC Career Webpage (whc.sg/joinus), JobStreet Singapore (jobstreet.com.sg), Singapore Medical Association (sma.org.sg), Singapore Nurses Association (sna.org.sg), MyCareersFuture.sg, LinkedIn and WHC appointed recruitment agencies will be considered. If you are accessing this job posting from another recruitment channel, please visit the official channels mentioned above.
Woodlands Health (WH) provides care for the North-Western population in Singapore. We will operate a purpose-built integrated Campus set to open progressively from 2023. The Campus will include a fully integrated acute and community hospital, specialist outpatient clinics, intermediate and long-term care facilities and green healing spaces. We will offer a comprehensive range of acute, sub-acute, rehabilitative and transitional care services, working closely with partners to deliver seamless care within and beyond our Campus. Since 2016, WH has started serving and empowering residents in their health journey through our Community Nurse Posts and outreach efforts. In September 2020, WH introduced the GPFirst Programme in the North and opened the first community-based Urgent Care Centre at Kampung Admiralty making urgent care more accessible to residents living nearby.