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Dance Administrative Executive

Job LocationBukit Timah
EducationNot Mentioned
SalaryNot Disclosed
IndustryEducation
Functional AreaNot Mentioned
EmploymentTypeFull-time

Job Description

Designation: Dance Administrative ExecutivePosition: Part-TimeDaily half day (4h working hours*): Flexible, to be discussed (e.g. 12pm – 4pm, 12.30pm – 4.30pm or 1pm – 5pm) *please note time taken for lunch is not included in the 4 hours. If the working hours cut across lunch time, officer may have a 30 min lunch break and will end 30 min later, i.e. 12pm – 4.30pm)Start Date: As soon as possible (Mid to end December 2020) Key Responsibilities The Dance Administrative Executive is a member of the Dance Department in SCGS. As the overall administrative in-charge for Dance Enrichment Classes (“Classes”), the Dance Administrative Executive will discharge the following duties and responsibilities in consultation with the school: Class AdministrationRegistrationRegistration (includes issuance of forms and fee collection, ensuring timeline is adhered)Registers students for Classes Registers eligible students for their respective examinations with Dance Examination Centres  Student Database & ReportsUpkeeps a database of all students in the ClassesAssists Head of department in collection of data on Classes (e.g. name lists, number of lessons scheduled/ remaining, results of RAD and CSTD exam) for reporting of school programmes and activities  CommunicationManage communication with parents, with advice from Head of department Updating of Google website on the details regarding class schedulesHandles operation-related communications between the school and parents / students in relation to the Classes and performance events. Handles dance-enrichment enquiries from parents Finance (fees, claims, refunds) Monitors and handles finance-related matters in relation to the class and exam fees (e.g. monitors the collection of students’ fees, handles claims for instructors, communicate with parents on fees due or in arrears for classes and exams)  2)   Operations of Classes & Exams Smooth running of classes Prepare class lists, ensure Instructors takes attendance and keeps records of Classes and Instructors Attendance taking and follow up on absenteeism of studentsMonitor classes with safe management measures (when measures are required) Operation Support for Exams and Performances Operational support for the smooth running of Dance ExamsProvide administrative support for external activities organised for students in Classes (e.g. bus booking, food order)Keeps Head of the Dance Department updated regularly of any operation issues arising from the Classes (e.g. special parental requests, accidents, incidents during dance classes)Provides operational assistance during dance examination (e.g. ensuring students attend examination on time, making calls to parents for reminders, etc)3)  Others duties relating to Dance CCAs Assists in organising annual Dance concert(s), which may include handling ticket salesThe above activities may be conducted outside of normal work hours. Officer will be informed in advance RequirementsAt Least a Diploma in any disciplineMinimum 2 years of working experience in administrationExposure to education/dance industry preferredAble to work in a fast-paced environment, multi-task and a team playerPro-active, positive attitude and good interpersonal skillsStrong verbal and written communication skillsGood with numbers and Math preferredProficient in MS Office (especially EXCEL) and IT-savvy (e.g. familiar with Google suite like Google Forms, Google Sites) Successful candidates will be offered contract employment. Remuneration shall commensurate with qualification and experience. Interested candidates are invited to apply online. Only shortlisted candidates will be notified.

About Company

An SCGS Education promises you a balanced, holistic yet rigorous education in the care of a capable and committed professional team. Our vision to be an asset to the country by developing capable women of character and relevance defines the direction we take as we develop world-ready 21st century women leaders.

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